Go to USC home page USC Logo USC: COLLEGE OF ARTS AND SCIENCES: OFFICE OF THE DEAN
UNIVERSITY OF SOUTH CAROLINA
COLLEGE OF ARTS AND SCIENCES | DEAN'S OFFICE HOME | ALUMNI | SITEMAP

HANDBOOK HOME

Chapter I: Administration & Governance
  • I.1 A&S Dean's Office Staff
  • l.2 Routing Chart
  • l.3 College Committees
  • l.4 Academic Planning
              Council
  • I.5 Calendars
  • I.6 College Meetings

    • Chapter II: Funding, Budget & Operations

    Chapter III: Research Support

    Chapter IV: Awards

    Chapter V: Tenure Track Faculty Hiring Procedures

    Chapter VI: Tenure & Promotion

    Chapter VII: Policies & Procedures











    USC  THIS SITE
    l.2 Routing Chart

    To help facilitate the flow of information and paperwork this section provides a routing chart that indicates whom to call, what materials are required and where to send them.

    [You may also download a .pdf version of the routing chart here]

    HUMAN RESOURCE ISSUES WHAT TO SEND TO WHOM
    Faculty Searches    
    Hiring Planning (Replacement & FEI hires) Strategic Hiring Plan as per Dean's instructions Dean Mary Anne Fitzpatrick
    Criminal Background Check see http://www.sc.edu/policies/hr190.pdf  Catherine Pilot (7-2507) or Pam Young
    Endowed Chairs (New & Reviews) see http://www.sc.edu/policies/acaf121.html Dean Mary Anne Fitzpatrick, xc: Cheri Shinn
    Request to Search: Centenary Professor Justification memo Associate Dean for Research Timothy Mousseau (7-7161) /xc Pam Young
    Request to Search: Adjunct, TFAC, part-time instructor (PBP-2 positions) (all funding sources) Request for Authorization to Hire Temporary Instructional Staff Form & accompanying documents Assistant Dean Sonya Brown (7-8451); for Summer Sessions ONLY send materials directly to Pam Young
    Request to Search: Unclassified non-instructional staff (all funding sources) Memo, position description, ad Senior Academic Associate Dean (7-7161): Roger Sawyer - Natural Sciences, Steve Lynn - Liberal Arts, xc: Pam Young
    Request to Search: Unclassified non-instructional staff on grant funds Memo, position description, ad, GCR6  Senior Academic Associate Dean (7-7161): Roger Sawyer - Natural Sciences, Steve Lynn - Liberal Arts, xc: Pam Young
    Request to Interview: Prospective faculty member Memo, vita, three letters of  recommendation, ad Senior Academic Associate Dean (7-7161): Roger Sawyer - Natural Sciences, Steve Lynn - Liberal Arts, c/o Latasha Middleton
    Requests to Make Offers    
    Requests to Make Offers: in all cases, if non-US-citizen Complete IS1 form along with CV; See http://hr.sc.edu/forms.html  Send to either Susie Illingworth (7-2506) (non-FTE slotted position) or Catherine Pilot (7-2507) (FTE slotted position) depending upon the type of hire.
    Request to Make an Offer/Senior Staff Review: Tenure Track Faculty positions  Object Codes: 51310, 51309 (FEI), 51323 (CP) 11 sets: Chair's memo, vita, 3 letters of recommendation by 10:00AM Friday before Monday senior staff meeting  Deliver to Cheri Shinn (7-7798)
    After Offer Accepted:  Tenure Track Faculty positions  Object Codes: 51310, 51309 (FEI), 51323 (CP) PBP1,  Acceptance Letter, I-9, Advertisement, Affirmative Action Form, IS1 (if applicable), and official transcript. See http://hr.sc.edu/forms.html  and http://www.sc.edu/eop/publications.html Catherine Pilot (7-2507)
    Request to Make an Offer: Non-Tenure Track Faculty positions  Object Codes: 51310 Chair's request memo, Vita, PBP1, API (academic application), I-9, official transcript, and ad if applicable. See http://hr.sc.edu/forms.html  Catherine Pilot (7-2507)
    Request to Make an Offer: University affiliate faculty to include Research Fellows and Emeriti faculty  (non-salaried; non-teaching) Chair's request, vita, API form (academic application), PBP21  See http://hr.sc.edu/forms.html  Catherine Pilot (7-2507)
    Request to Make an Offer: Temporary instructional faculty (all funding sources) Object Codes: 51311 (non-FTE slot,no benefits), 51310 (FTE slot) Vita, API form (academic application), I9, transcript, PBP2, non-election/SC retirement, chair's memo specifying course to be taught, section #, enrollment & stipend per course   See http://hr.sc.edu/forms.html 

    Susan Illingworth (7-2506) non-FTE positions    

    Catherine Pilot (7-2507) FTE positions
    Request to Make an Offer: Graduate research or staff assistants (all funding sources) Object Codes: 51351 thru 51364 Request, draft offer letter and/or workload (if different from formats provided) Assistant Dean Sonya Brown (7-8451)
    Request to Make an Offer: Undergraduate Student Assistant (Object Code 51420) or Work Study (Object Code 51422) If not budgeted: Budget Transfer Form Assistant Dean Glenda Ridgely (7-1645)
    Request to Make an Offer: Graduate teaching assistant (Object Code 51351) & graduate instructional assistant (Object code 51354) (all funding sources) Request, draft offer letter and/or workload (if different from formats provided) Assistant Dean Sonya Brown (7-8451)
    Request to Make an Offer:  Temporary Grant Unclassified Employee   Object Code 51321 PBP2, I-9, API Form (academic application), Research Grant Employment Agreement, Non-election SC Retirement or Enrollment form, job ad, position description (signed by supervisor)  See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Request to Make an Offer:  Temporary Grant Classified Employee Object Code 51321 PBP2, I-9, Application for Temporary Employment, job ad, Research Grant Employment Agreement, Non-Election SC Retirement or Enrollment form, position description (signed by supervisor)   See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Request to Make an Offer:  Research Faculty / Post Doctoral Appointments Object Code 51320 Chair's request, PBP2, I-9, API Form (academic application), *offer letter if Post-Doc, Non-election SC Retirement or Enrollment form, job ad, position description (signed by supervisor)  See http://hr.sc.edu/forms.html  *Catherine Pilot (7-2507)
    Request to Make an Offer:  Classified staff in an FTE position Object Code 51200 PBP1, USC Application, I-9, P25 (if grant funded), PD, Affirmative Action and P14  See http://hr.sc.edu/forms.html  Pam Young (7-4541)
    Request to Make an Offer:  Temporary Classified Staff Object Code 51410 PBP2, I-9, Application for Temporary Employment, job ad, Non-Election SC Retirement or Enrollment form, position description (signed by supervisor)  See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Request to Make an Offer:  Temporary Unclassified Staff Object Code 51311 PBP2, I-9, API (academic application), Non-Election SC Retirement or Enrollment form, official transcript if teaching See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Request to Make an Offer:  Dual employment (within USC) Object codes 51312 thru 51317 C-20, P300, PBP2, *submit letter for Provost approval if salary more than $5000  See http://hr.sc.edu/forms.html  and http://www.sc.edu/policies/hr178.html Susan Illingworth (7-2506)
    Request to Make an Offer:  Dual employment (outside of USC) C-20, W-4, PBP2, USC Dual Retirement Information, *submit letter for Provost approval if salary more than $5000 See http://www.sc.edu/policies/hr178.html  Susan Illingworth (7-2506)
    Reappointments (1 month prior to appointment ending date)
    University affiliate faculty to include Research Fellows (non-salaried; non-teaching) Chair's request to include dates, PBP21  See http://hr.sc.edu/forms.html  Catherine Pilot (7-2507)
    Temporary instructional faculty (all funding sources) Object Codes: 51311 (non-FTE slot, no benefits)  PBP2, non-election/SC retirement. See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Temporary instructional faculty (all funding sources) Object Codes:   51310 (FTE slot) If submitted 30 days prior to ending date, Chair's memo specifying course to be taught, section #, enrollment & stipend per course.   Catherine Pilot (7-2507)
    Temporary Grant Unclassified Employee   Object Code 51321 PBP4/5, Research Grant Employment Agreement See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Temporary Grant Classified Employee Object Code 51321 PBP4/5, Research Grant Employment Agreement See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Research Faculty / Post Doctoral Appointments Object Code 51320 Chairs request, PBP2, Reappointment letter if Post-Doc  See http://hr.sc.edu/forms.html  Catherine Pilot (7-2507)
    Non-Tenure Track Faculty positions  Object Codes: 51310 Chair's memo to include effective dates, title, courseload, and salary and basis.  No changes can be made at the time of reappointment. *Send in by April 15 so as not to roll off. Catherine Pilot (7-2507)                                                                NOTE: must have Asst Dean Sonya Brown's prior approval prior to submission of documents
    Temporary Classified Staff Object Code 51410 PBP2, Non-Election SC Retirement or Enrollment form. NOTE: must have a 15 day break between yearly appts.  See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Temporary Unclassified Staff Object Code 51311 PBP2, Non-Election SC Retirement or Enrollment form. NOTE: must have a 15 day break between yearly appts.  See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Dual employment (within USC) Object codes 51312 thru 51317 C-20, P300, PBP2, *submit letter for Provost approval if salary more than $5000  See http://hr.sc.edu/forms.html  and http://www.sc.edu/policies/hr178.html Susan Illingworth (7-2506)
    Dual employment (outside of USC) C-20, W-4, PBP2, USC Dual Retirement Information, *submit letter for Provost approval if salary more than $5000 See http://www.sc.edu/policies/hr178.html  Susan Illingworth (7-2506)
    Classified Staff    
    Classified Staff Reclassifications: Advice Phone call Pam Young (7-4541) 
    Classified Staff Excellence Awards Nomination form at http://www.cas.sc.edu/dean/handbook/classified_staff_awards_2008.pdf  Pam Young (7-4541)
    Retirement    
    Retirement: General questions, all employees Phone call USC Benefits (7-6650)
    Retirement: Faculty Memo Dean Mary Anne Fitzpatrick 
    Retirement: Unclassified non-instructional staff Phone call or memo  Pam Young (7-4541)
    Retirement: Classified staff Phone call or memo Pam Young (7-4541)
    Retirement: Questions on emeritus status for faculty  Phone call or memo; see Faculty Manual, Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html Pam Young (7-4541) or Catherine Pilot (7-2507)
    Retirement: Proposal for emeritus status for faculty  Emeritus form will be completed and submitted by the Dean's Office the semester prior to retirement date, cc to dept; see Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html Catherine Pilot (7-2507)
    Faculty Probation / Reviews    
    Request to Extend Appointment of: Probationary faculty member Memo, draft reappointment letter, review committee report, vita; see Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html Dean Mary Anne Fitzpatrick 
    Faculty Probation: Request to extend tenure clock See Academic Affairs Policy 1.31 http://www.sc.edu/policies/acaf131.html Dean Mary Anne Fitzpatrick
    Faculty Tenure & Promotion: Proposal for tenure and/or promotion Memo, unit T&P criteria, supporting documentation as per Provost’s website & Faculty Manual;  See University Committee T&P website http://www.sc.edu/tenure; also Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html  Dean Mary Anne Fitzpatrick (Catherine Pilot 7-2507)
    Faculty Annual Performance Review: Post-tenure reviews  Unit PTR committee memo with chair's endorsement as per Provost’s website & Faculty Manual;  See University Committee T&P website http://www.sc.edu/tenure and PTR calendar provided by Dean Dean Mary Anne Fitzpatrick (Catherine Pilot 7-2507)
    Faculty Performance Review: Third Year Review Memo, unit T&P criteria, supporting documentation as per Provost’s website & Faculty Manual;  See University Committee T&P website http://www.sc.edu/tenure; see also Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html Dean Mary Anne Fitzpatrick (Catherine Pilot 7-2507)
    Department Chair/Director Review Procedures    
    Annual Evaluation for Merit Increase All Chairs/Directors whose salaries are set by Dean submit electronic copies of 1) 1-3 pg. memo on achievements as unit leader; 2) personal Annual Activities Report in tenure-home department's format; 3) personal Outside Professional Activities Report (form at http://www.orc.research.sc.edu/forms.html)  Dean Mary Anne Fitzpatrick
    Departmental Faculty Review of Chair Letter or memo according to departmental policy Dean Mary Anne Fitzpatrick 
    Nonrenewal, Layoff, Other Termination    
    Nonrenewal, Layoff, Other Termination: Correct procedures re: Faculty phone call after checking Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html and HR 1.42 http://www.sc.edu/policies/indxtabl.html Senior Academic Associate Dean (7-7161): Roger Sawyer, Natural Sciences; Steve Lynn, Liberal Arts
    Nonrenewal, Layoff, Other Termination: Correct procedures re: temporary or unclassified non-instructional staff phone call after checking USC Faculty Manual pg. 23, http://www.sc.edu/policies/facman/fmhome.html Pam Young (7-4541)
    Nonrenewal, Layoff, Other Termination: Correct procedures re: Classified staff phone call after checking USC Policies & Procedures  see Policies & Procedures, HR Policy 1.39 and 1.45 "RIF" http://www.sc.edu/policies Pam Young (7-4541)
    Leave, various    
    Annual Leave/Sick Leave/FMLA Leave - All Faculty & Staff: Balance  VIP; See Policies and Procedures HR 1.07, http://www.sc.edu/policies/facman/fmhome.html Departmental ITAMS representative
    Annual Leave/Sick Leave/FMLA Leave - All Faculty & Staff:  Questions for faculty  phone call; see Policies & Procedures,  HR 1.07; see also Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html Pam Young (7-4541) or Benefits office (7-6650)
    Annual Leave/Sick Leave/FMLA Leave - All Faculty & Staff: Sick leave charge for faculty  phone call; see Policies & Procedures,  HR 1.07; see also Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html Pam Young (7-4541) or Benefits office (7-6650)
    Sabbatical Leave:  for all full-time, tenured faculty Sabbatical requests must be submitted on new Faculty Request for Sabbatical Leave form. The form can be found on Provost's webpage under Faculty Information at http://www.sc.edu/provost/forms/sabbaticalrequest.pdf. Departmental letters will need to be submitted to place faculty on sabbatical and return them from sabbatical leave; for AY and Fall semester submit dept ltr by Aug 1; for Spring semester by Dec 1. See also http://www.sc.edu/policies/facman/fmhome.html Dean Mary Anne Fitzpatrick (Catherine Pilot 7-2507)
    Leave Without Pay:  for all full-time faculty Request LWOP form from Catherine Pilot, 7-2507; Chair sends recommendation letter with completed form.  Once approved up to President dept will be notified to submit PBP7 to place into status.  See http://www.sc.edu/policies/hr112.html Dean Mary Anne Fitzpatrick (Catherine Pilot 7-2507)
    Leave with Partial Pay Request:  for all full-time faculty  Submit letter to Dean for Provost approval; see Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html Dean Mary Anne Fitzpatrick (Catherine Pilot 7-2507)
    FACULTY ISSUES WHAT TO SEND TO WHOM
    Teaching Loads    
    Request for a change in teaching load: For faculty Phone call or memo Senior Academic Associate Dean (7-7161): Roger Sawyer, Natural Sciences; Steve Lynn, Liberal Arts
    Request for a change in teaching load: For graduate assistants phone call Assistant Dean Sonya Brown (7-8451)
    Annual workload planning Teaching Workload Planning Document Assistant Dean Sonya Brown (7-8451)
    Misconduct Issues    
    Misconduct by Faculty: Questions about ethical behavior, academic misconduct Refer to Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html; phone Dean's Office Senior Academic Associate Dean (7-7161): Roger Sawyer, Natural Sciences; Steve Lynn, Liberal Arts 
    Misconduct by Faculty: Concerns about sexual harassment or prohibited discrimination Refer to Policies & Procedures, EOP 1.01 - 1.04, http://www.sc.edu/policies/indxtabl.html#EOP; phone Dean's Office Faculty concerns: Senior Academic Associate Dean (7-7161); Student concerns: Assistant Dean Mary Ann Byrnes (7-2993) or Assistant Dean Loren Knapp (7-2505)
    Misconduct by Students: Questions about ethical behavior, academic misconduct, sexual harassment or prohibited discrimination Refer to Policies & Procedures, EOP 1.01 - 1.04, http://www.sc.edu/policies/indxtabl.html#EOP; phone appropriate Assistant Dean Assistant Dean Mary Ann Byrnes (7-2993) or Assistant Dean Loren Knapp (7-2505)
    Miscellaneous     
    Parking: All questions phone call USC Parking Services, 7-5160
    Instructional Laboratory Modernization Request (Fee Process) email or phone call Senior Academic Associate Dean Roger Sawyer  (sawyer-roger@sc.edu) or 7-7161
    Requests for Accommodation (Disabilities)  phone call  Assistant Dean Kris Finnigan (7-5371)
    Space & Remodeling Request - Initial email or phone call Assistant Dean Sonya Brown (7-8451)
    RESEARCH ISSUES WHAT TO SEND TO WHOM
    Grant Proposal Complete USCeRA forms; https://sam.research.sc.edu/uscera Associate Dean Tim Mousseau through USCeRA 
    Risk Account: Request for account number in advance of award phone call Departmental Business Manager
    Requests for Research Space email Assistant Dean Sonya Brown (7-8451)
    Requests for Approval of PI Status - A-funded individuals phone call Department Chair
    Requests for Approval of PI Status - Non-A-funded individuals Chair/Director recommendation Dean Mary Anne Fitzpatrick
    Research Proposal Involving Animals Complete online training modules Associate Dean Tim Mousseau (7-1934); Institutional Animal Care and Use Committee (IACUC) (7-8106) http://uscm.med.sc.edu/ARF/iacuc.html
    Research Proposal Involving Human Subjects Office of Research Compliance forms See http://www.orc.research.sc.edu Associate Dean Tim Mousseau (7-1934); at ORC: Thomas Coggins (7-4456)
    Outside Professional Activities reporting Both individual faculty forms and Unit Summary forms at http://www.orc.research.sc.edu/forms.html Individual faculty forms submitted to unit Chair; Chair turns in Unit Summary forms to Assistant Dean Kris Finnigan (7-5371) 
    CURRICULAR & INSTRUCTIONAL ISSUES WHAT TO SEND TO WHOM
    Curricular Issues    
    Course/Curriculum/Major/Program Changes - general procedures Phone call or email.  See "How To …" instructions [under construction] in College Handbook at http://www.cas.sc.edu/dean/handbook/ Assistant Dean Kris Finnigan (7-5371) or finnigan@sc.edu
    Course Proposals (New, Changed, Deleted)  Course Curriculum Action (CC-1) form for all 100-600 level course submissions; also CC-2, CC-3 or CC-4 form as appropriate. CC forms available at http://www.sc.edu/faculty/ondocs.shtml.  For all 500-800 level courses, GC-1/2/3/4 form as appropriate. GC New Courses forms available at http://www.gradschool.sc.edu/doclibrary/documents/ncp.pdf.  GC CourseChange forms available at http://www.gradschool.sc.edu/doclibrary/documents/coursechangeproposal.pdf  500-600 course proposals must include both CC and GC forms. Liberal Arts courses: Assistant Dean Mary Ann Byrnes (7-2993); Natural Science courses: Assistant Dean Loren Knapp (7-2505)
    Topics Course Proposals 100-400 level: letter to Assistant Dean with course name, number & suffix, semester, instructor name, expected enrollment; 500-800 level: GS 49 form (& GS 60 if extended campus offering).  GS forms available at http://www.gradschool.sc.edu/doclibrary/documents/sgca.pdf Liberal Arts courses: Assistant Dean Mary Ann Byrnes (7-2993); Natural Science courses: Assistant Dean Loren Knapp (7-2505)
    New Major/Degree/Certificate Programs  Program Planning Summary in CHE format; See http://www.che.sc.gov/AcademicAffairs/Guidelines_for_New_Prog_Approv.pdf  Dean Mary Anne Fitzpatrick, xc: Kris Finnigan; proposals are considered by the College Academic Planning Council and forwarded to the appropriate College and university entities.
    Changes to Existing Major/Degree/Certificate Programs  Proposal in CHE compatible format; See http://www.che.sc.gov/AcademicAffairs/Guidelines_for_New_Prog_Approv.pdf  Liberal Arts courses: Assistant Dean Mary Ann Byrnes (7-2993); Natural Science courses: Assistant Dean Loren Knapp (7-2505)
    Request to establish a center or institute  Proposal as per format specified at http://www.sc.edu/policies/acaf201.html Dean Mary Anne Fitzpatrick, xc: Kris Finnigan; proposals are considered by the College Academic Planning Council and forwarded to the appropriate university entity.
    Academic Program Reviews: all questions phone call or email Assistant Dean Kris Finnigan (7-5371) or finnigan@sc.edu
    Assessment Reports/Plans Online submission at http://assessmentplan.ipr.sc.edu/default.asp Questions re: feedback on reports/plans: A&S Curriculum Committee member Mary Ann Byrnes (7-2993) or Byrnes@gwm.sc.edu;                     Questions re: system access: Susan Prior (7-5697) or Susanp@gwm.sc.edu
    Student Honors    
    Departmental Rising Senior Awards nomination memo from Departmental Undergraduate Director Liberal Arts nominees: Assistant Dean Mary Ann Byrnes (7-2993); Natural Science nominees: Assistant Dean Loren Knapp (7-2505)
    College Scholarships Application as per format specified at http://www.cas.sc.edu/ugrad/ScholarAwards2007-08.pdf specified in application instructions
    BUDGET OFFICE ISSUES WHAT TO SEND TO WHOM
    Budget Transfers - All requests for all fund groups University of South Carolina - Budget Transfer. Form available at: http://busfinance.admin.sc.edu/budget/execution  Budget Development - Mireille Smith (7-5148)
    Contractual Services Payment Voucher - Total cost of $10,000 or less University of South Carolina - Direct Expenditure Voucher Contractual Services http://purchasing.sc.edu/forms.php For contract or grant procurements - Office of contract and grants.  All others - Procurement Office
    Contractual Services Payment Voucher - Total cost in excess of $10,000 University of South Carolina - Direct Expenditure Voucher Contractual Services. Form available at: http://purchasing.sc.edu/forms.php Budget Execution - Boyd Black (7-4517)
    Credit Hour Shortfall Memo justifying shortfall Assistant Dean Glenda Ridgely (7-1645)
    Dean's Office Reimbursements Based on Written Commitments from Non-A Fund Resources (Hiring or retention start-up agreements, cost sharing, etc.) Journal entry (at least quarterly) with appropriate documentation. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp Budget Development - Mireille Smith (7-5148)
    Deficit E Fund Accounts - Actions to be taken by Department  Template provided by the college's financial affairs unit and correcting University of South Carolina Journal Entry form, if appropriate Budget Development - Mireille Smith (7-5148)
    Deficit Educational Foundation Scholarship Accounts - Departmental response to areas of concern Written response to email notification Assistant Dean Glenda Ridgely & USC Educational Foundation
    Departmental Weekly Site Visit - Significant Findings  Written response to email notification within 10 business days Dean Mary Anne Fitzpatrick & Assistant Dean Glenda Ridgely
    Deposits - Dean Accounts USC Deposit Transmittal. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp Budget Execution - Boyd Black (7-4517)
    Deposits - Departmental Accounts USC Deposit Transmittal. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp Financial Services - Cashier
    Diners Club/USC Corporate Card - Rules and Regulations N/A USC Controller's Office - Annette Jordon (7-4047)
    Educational Foundation Reimbursements - Total cost $10,000 or less where the individual being reimbursed is not a direct report to the Dean University of South Carolina Foundations - Check Authorization/Request. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp USC Educational Foundation (7-6141)
    Educational Foundation Reimbursements - Total cost in excess of $10,000 and all requests where the individual being reimbursed is a direct reports to the Dean University of South Carolina Foundations - Check Authorization/Request. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp Budget Execution - Boyd Black (7-4517)
    Establishing New Departmental Accounts - All requests for all fund groups University of South Carolina - Account Memorandum (For E Fund Accounts - also prepare University of South Carolina - Request to Establish E Fund Account. Form available at: http://busfinance.admin.sc.edu/budget/execution  Budget Execution - Boyd Black (7-4517)
    Food & Beverage Purchases from University Funds - All requests  Memo written from departmental chair or director to the Dean Budget Execution - Boyd Black (7-4517)
    Journal Entries - Impacting Dean accounts (cost sharing, new hire commitments, etc) University of South Carolina - Journal Entry. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp Budget Development - Mireille Smith (7-5148)
    Journal Entries - Impacting departmental accounts only University of South Carolina - Journal Entry. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp For contract or grant procurements - Office of contract and grants.  For transfers in excess of $10,000 - Boyd Black (7-4517). All others - Controller Office.  
    Membership Dues - Regardless of paying method (voucher or purchasing card) University of South Carolina - Direct Expenditure Voucher or Memorandum to the Dean documenting use of purchasing card. DEV form available at: http://purchasing.sc.edu/forms.php Budget Execution - Boyd Black (7-4517)
    Non-contractual Services Payment Voucher - Total cost of $10,000 or less University of South Carolina - Direct Expenditure Voucher Contractual Services. Form available at: http://purchasing.sc.edu/forms.php For contract or grant procurements - Office of contract and grants.  All others - Procurement Office
    Non-contractual Services Payment Voucher - Total cost in excess of $10,000 University of South Carolina - Direct Expenditure Voucher Contractual Services. Form available at: http://purchasing.sc.edu/forms.php Budget Execution - Boyd Black (7-4517)
    Purchasing - Total cost $10,000 or less University of South Carolina - Purchasing Requisition. Form available at: http://purchasing.sc.edu/forms.php For contract or grant procurements - Office of contract and grants.  All others - Procurement Office
    Purchasing - Total cost in excess of $10,000 University of South Carolina - Purchasing Requisition Form available at: http://purchasing.sc.edu/forms.php Budget Execution - Boyd Black (7-4517)
    Quarterly Restricted Funds Review for months ending October, January, April, July - Departmental response to areas of concern Template provided by the college's financial affairs unit Budget Development - Mireille Smith (7-5148)
    Quarterly "A Fund-non lab accounts" Review for months ending September, December, March - Departmental response to areas of concern  Template provided by the college's financial affairs unit Budget Execution - Boyd Black (7-4517)
    Quarterly "E Fund" Review for months ending September, December, March - Departmental response to areas of concern  Template provided by the college's financial affairs unit Budget Development - Mireille Smith (7-5148)
    Semester Lab Course Listing to Financial Affairs Office (June for fall, October for spring, late-March for summer) - Preparation of course listing with appropriate lab fee charge per course  Template provided by the college's financial affairs unit Budget Execution - Boyd Black (7-4517)
    Semester Review of Lab Accounts' Budgeted Enrollments to Actual Enrollments - Preparation of budget transfer form to adjust budget to actual Copy of budget transfer form and supporting documentation provided to department Budget Execution - Boyd Black (7-4517)
    Semi-annual "A Fund" Full-time Salary Review for months ending August and February - Departmental response to areas of concern  Template provided by the college's financial affairs unit Glenda Ridgely (7-1645)
    Semi-annual Educational Foundation Review for months ending August and February - Departmental response to areas of concern  Template provided by the college's financial affairs unit Budget Execution - Boyd Black (7-4517)
    Summer School Turnaround Documents - All requests for all fund groups University of South Carolina - Summer School I or II Faculty Report Budget Execution - Boyd Black (7-4517)
    Time & Effort Reporting - Dean Accounts (Prepared by Mireille Smith) Email notification, online verification, paper signature Office of Contract & Grant Accounting
    Time & Effort Reporting - Departmental Accounts (Prepared by Department Staff) Email notification, online verification, paper signature Office of Contract & Grant Accounting
    Travel - Total cost $10,000 or less where the traveler is not a direct report to the Dean University of South Carolina - Travel Authorization Form (pre-approval) & Travel Reimbursement Voucher (payment).  Forms can be found at:  https://helpdesk.uts.sc.edu/eforms/search.asp For contract or grant procurements - Office of contract and grants.  All others - Controller -Travel Office
    Travel - Total cost in excess of $10,000 and all requests where the traveler is a direct reports to the Dean University of South Carolina - Travel Authorization Form (pre-approval) & Travel Reimbursement Voucher (payment).  Forms can be found at:  https://helpdesk.uts.sc.edu/eforms/search.asp Budget Execution - Boyd Black (7-4517)
    University Purchasing Card - Rules and Regulations N/A USC Purchasing Office - Kim Rose (7-2976)
    It is the nature of this document to be a work in progress. 
    The A&S Handbook is produced and hosted by the USC College of Arts and Sciences, Gambrell Hall, Columbia, SC 29208
    This document is updated annually each summer; however, significant additions may be made at any time. Departments will be alerted to these when they are made. Most recent annual update: August 8, 2007.
    Contact:  Kris Finnigan/Editor, Online Handbook (777-5371 or finnigan@sc.edu)

    Go back

    RETURN TO TOP
    USC LINKS: DIRECTORY MAP EVENTS VIP
    		SITE INFORMATION
    Last Updated 09/25/2007 4:05 PM • mccollou@mailbox.sc.edu © 2007 University of South Carolina Board of Trustees