|
Budget Office Issues
|
|
Action |
What To Send |
To Whom |
Budget Transfers
|
College of Arts and Sciences Non-Reimbursement Transfer Request form available upon request; contact Linda Mabry at (7-5148) or by email. |
CAS Budget Office – Timmy Anne Ferguson (7- 4517) |
Contractual Services Payment Voucher |
University of South Carolina - Direct Expenditure Voucher. DEV form available at https://web.admin.sc.edu/entryV.php |
For contract or grant procurements - Office of contract and grants. All others - Procurement Office |
Credit Hour Shortfall
|
Memo justifying shortfall
|
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451) |
Dean's Office Commitment Reimbursements
|
Complete College of Arts and Sciences Commitment Reimbursement form (at least quarterly) with appropriate documentation. Reimbursement form and accompanying Backup Requirements form available upon request; contact Linda Mabry at (7-5148) or by email. |
CAS Budget Office – Timmy Anne Ferguson (7- 4517) |
Deficit E Fund Accounts
|
Complete template provided by the College's financial affairs unit and appropriate correcting document. |
CAS Budget Development - Linda Mabry (7-5148)
|
Deficit Educational Foundation Scholarship Accounts |
Written response to email notification
|
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451) & USC Educational Foundation
|
Deposits - Dean Accounts |
USC Deposit Transmittal Form available at
http://www.uts.sc.edu/forms/USC-Dep-tran.pdf |
CAS Budget Office – Timmy Anne Ferguson (7- 4517) |
Deposits - Departmental Accounts |
USC Deposit Transmittal Form available at
http://www.uts.sc.edu/forms/USC-Dep-tran.pdf |
Financial Services - Cashier
|
Bank of America/USCCorporate Card - Rules and Regulations |
N/A
|
USC Controller's Office - Annette Jordon (7- 4047)
|
Educational FoundationReimbursements -where the individual being reimbursed is not a direct report to the Dean |
University of South Carolina Foundations - Check Authorization Request Form available upon request; contact Linda Mabry at (7-5148) or by email. |
USC Educational Foundation (7-6141)
|
Educational FoundationReimbursements -where the individual being reimbursed is a direct report to the Dean |
University of South Carolina Foundations - Check Authorization Request Form available upon request; contact Linda Mabry at (7-5148) or by email. |
CAS Budget Office - Linda Mabry (7-5148) |
Establishing New Departmental Accounts
|
University of South Carolina - Account Memorandum available at
http://busfinance.admin.sc.edu/budget/doc/Account-Memo-Form.pdf
For E Fund Accounts - also prepare University of South Carolina - Request to Establish E Fund Account Form available at
http://finplan.admin.sc.edu/budget/doc_06/efundform.doc |
CAS Budget Office - Linda Mabry (7-5148)
|
Food & Beverage Purchases from University Funds |
Memo written from departmental chair or director to the Dean |
CAS Budget Office - Linda Mabry (7-5148) |
Journal Entries - Involving Dean accounts (cost sharing, new hire commitments, etc) |
College of Arts and Sciences Non-Reimbursement Transfer Request form available upon request; contact Linda Mabry at (7-5148) or by email.
|
CAS Budget Office – Timmy Anne Ferguson (7- 4517) |
Journal Entries – Involving departmental accounts only |
University of South Carolina - Journal Entry Form available at
https://web.admin.sc.edu/entryJ.php |
For contract or grant procurements - Office of contract and grants. All others - Controller Office. |
Membership Dues - Regardless of paying method (voucher or purchasing card) |
If paying by check, use University of South Carolina - Direct Expenditure Voucher at https://web.admin.sc.edu/entryV.php and include membership memo. If paying by credit card, send membership memo to Dean’s Office. |
CAS Budget Office - Linda Mabry (7-5148) |
Non-contractual Services Payment Voucher
|
University of South Carolina - Direct Expenditure Voucher at https://web.admin.sc.edu/entryV.php |
For contract or grant procurements - Office of contract and grants. All others - Procurement Office |
Purchasing
|
University of South Carolina - Purchasing Requisition Form available at http://purchasing.sc.edu/forms.php
|
For contract or grant procurements - Office of contract and grants. All others - Procurement Office |
Quarterly Restricted Funds Review for months ending October, January, April, July |
Template provided by the College's financial affairs unit
|
CAS Budget Development - Linda Mabry (7-5148)
|
Semi-annual "A Fund-non lab accounts" Review for months ending October & March |
Template provided by the College's financial affairs unit
|
CAS Budget Office - Linda Mabry (7-5148) |
Quarterly "E Fund" Review for months ending September, December, March |
Template provided by the College's financial affairs unit
|
CAS Budget Development - Linda Mabry (7-5148)
|
Lab Course Master Listing to Financial Affairs Office (August) |
Template provided by the College's financial affairs unit
|
CAS Budget Office – Timmy Anne Ferguson (7- 4517) |
Semester Review of Lab Accounts' Budgeted Enrollments to Actual Enrollments |
Analysis provided to departments |
CAS Budget Office – Timmy Anne Ferguson (7- 4517) |
Semi-annual "A Fund" Full-time Salary Review for months ending August and February |
Template provided by the College's financial affairs unit
|
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451)
|
Semi-annual Educational Foundation Review conducted in July & January |
Template provided by the College's financial affairs unit
|
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451)
|
Time & Effort Reporting -Dean Accounts(Prepared by Linda Mabry) |
Email notification, online verification, paper signature
|
Office of Contract & Grant Accounting
|
Time & Effort Reporting - Departmental Accounts (Prepared by Department Staff) |
Email notification, online verification, paper signature
|
Office of Contract & Grant Accounting
|
Travel
|
University of South Carolina - Travel Authorization Form (pre-approval) & Travel Reimbursement Voucher (payment) Forms available at https://web.admin.sc.edu/entryT.php
http://www.uts.sc.edu/forms/trv-form.pdf |
For contract or grant procurements - Office of contract and grants. All others - Controller -Travel Office
|
Travel -all requests where the traveler is a direct report to the Dean
|
University of South Carolina - Travel Authorization Form (pre-approval) & Travel Reimbursement Voucher (payment) Forms available at https://web.admin.sc.edu/entryT.php
http://www.uts.sc.edu/forms/trv-form.pdf |
CAS Budget Office - Linda Mabry (7-5148) |
University PurchasingCard - Rules and Regulations |
N/A
|
USC Purchasing Office - Kim Rose (7-2976)
|
|
Curricular Issues
|
|
Action |
What To Send |
To Whom |
Curricular Actions |
|
|
Adding New Track, Concentration, Option to an Existing Degree Program: more than 18 hours
|
1. Phone call or email to Mary Ann Byrnes before starting process
2. Academic Program Action (APA) and related forms
3. Full Program Proposal in CHE format
See Academic Program Development pages on Provost’s Office web site at http://www.sc.edu/provost/acadprog/ |
Asst Dean for Administration Mary Ann Byrnes (7-5371) or BYRNES@sc.edu
|
Adding New Track, Concentration, Option to an Existing Degree Program: 18 hours or less
|
1. Phone call or email to Mary Ann Byrnes before starting process
2. Academic Program Action (APA) and related forms
See Academic Program Development pages on Provost’s Office web site at http://www.sc.edu/provost/acadprog/ |
Asst Dean for Administration Mary Ann Byrnes (7-5371) or BYRNES@sc.edu
|
Course, Curricula, Majors, Programs: general questions
|
Phone call or email
|
Asst Dean for Administration Mary Ann Byrnes (7-5371) or BYRNES@sc.edu
|
Course Proposals (New, Changed, Deleted) Undergraduate (100-600 level)
|
Forms for New Course Proposals (NCP), Course Change Proposal (CCP), and accompanying Justification (JUS) and Bulletin Change (BCH) forms are available on Academic Program Development pages on Provost’s Office web site at http://www.sc.edu/provost/acadprog/
Syllabi that accompany forms must comply with standards set forth in ACAF 2.03 at http://www.sc.edu/policies/acaf203.pdf
After action at the College level, proposals must be forwarded to University Curricula and Courses Committee through the Faculty Senate Office. |
Liberal Arts courses: Asst Dean for Administration Mary Ann Byrnes (7-5371); Natural Science courses: Asst Dean for Academic Affairs and Advising Loren Knapp (7-2993)
|
Course Proposals (New, Changed, Deleted)
Graduate (700-800 levels)
|
Forms for New Course Proposals (NCP), Course Change Proposal (CCP), and accompanying Justification (JUS) and Bulletin Change (BCH) forms are available on Academic Program Development pages on Provost’s Office web site at http://www.sc.edu/provost/acadprog/
Syllabi that accompany forms must comply with standards set forth in ACAF 2.03 athttp://www.sc.edu/policies/acaf203.pdf
After action at the College level, proposals must be forwarded to the Graduate Council through the Graduate School. See http://gradschool.sc.edu/gradcouncil/review_timetable.htm
|
Liberal Arts courses: Asst Dean for Administration Mary Ann Byrnes (7-5371); Natural Science courses: Asst Dean for Academic Affairs and Advising Loren Knapp (7-2993)
|
Distance Delivery of Existing Course |
Form for Distance Education Delivery Proposals (DED) is available on Academic Program Development pages on Provost’s Office web site at http://www.sc.edu/provost/acadprog/
Syllabi that accompany forms must comply with standards set forth in ACAF 2.03 athttp://www.sc.edu/policies/acaf203.pdf
After action at the College level, proposals must be considered by University Technology Services and then by either the University Curricula and Courses Committee or Graduate Council, as appropriate.
|
Asst Dean for Administration Mary Ann Byrnes (7-5371) or BYRNES@sc.edu
|
New Major, Degree, and Certificate Programs
|
1. Phone call or email to Dean Fitzpatrick, with copy to Mary Ann Byrnes before starting process
2. Program Planning Summary in CHE format
3. Academic Program Action (APA) and related forms
4. Full Program Proposal in CHE format
See Academic Program Development pages on Provost’s Office web site at http://www.sc.edu/provost/acadprog/ |
Dean Mary Anne Fitzpatrick, with copy to Asst Dean for Administration Mary Ann Byrnes.
Proposals must considered first by the College of Arts and Sciences Academic Planning Council.
|
Other Changes to Existing Major, Degree, and Certificate Programs
|
Academic Program Action (APA) and related forms
See Academic Program Development pages on Provost’s Office web site at http://www.sc.edu/provost/acadprog/ |
Liberal Arts courses: Asst Dean for Administration Mary Ann Byrnes (7-5371); Natural Science courses: Asst Dean for Academic Affairs and Advising Loren Knapp (7-2993) |
Special Topics Course Proposals
|
Forms for Special Topics Courses (STC) are available on Academic Program Development pages on Provost’s Office web site at http://www.sc.edu/provost/acadprog/
Syllabi that accompany forms must comply with standards set forth in ACAF 2.03 athttp://www.sc.edu/policies/acaf203.pdf
After action at the College level, proposals for undergraduate (100-400) courses must be forwarded to the Office of the Registrar for inclusion in the Master Schedule. After action at the College level, proposals for graduate (500-800) courses must be forwarded to the Graduate School and then the Office of the Registrar for inclusion in the Master Schedule. |
Liberal Arts courses: Asst Dean for Administration Mary Ann Byrnes (7-5371); Natural Science courses: Asst Dean for Academic Affairs and Advising Loren Knapp (7-2993) |
Other Actions |
|
|
Action |
What To Send |
To Whom |
Academic Program Reviews
|
Phone call or email
|
Asst Dean for Administration Mary Ann Byrnes (7-5371) or BYRNES@sc.edu
|
Assessment Reports and Plans |
Online submission at http://assessmentplan.ipr.sc.edu/
|
Asst Dean for Administration Mary Ann Byrnes (7-5371) or BYRNES@sc.edu |
College Scholarships
|
Application as per format specified on CAS web page under "Undergraduate Affairs"
|
Specified in application instructions; questions can be referred to Asst Dean for Academic Affairs and Advising Loren Knapp (7-2993)
|
Departmental Rising Senior Awards
|
nomination memo from Departmental Undergraduate Director
|
Asst Dean for Academic Affairs and Advising Loren Knapp (7-2993)
|
Request to Establish a Center or Institute
|
1. Phone call or email to Dean Fitzpatrick, with copy to Mary Ann Byrnes before starting process
2. Proposal per format in ACAF 2.01 athttp://www.sc.edu/policies/acaf201.pdf
|
Dean Mary Anne Fitzpatrick, with copy to Asst Dean for Administration Mary Ann Byrnes.
Proposals must considered first by the College of Arts and Sciences Academic Planning Council. |
|
Human Resources
|
|
Classified Staff (All) |
|
|
Action |
What To Send |
To Whom |
Source of Funding Changes |
Proof of resources, PBP4/5 |
CAS HR Susan Illingworth (7-2506)
|
Classified Staff (Full-Time) |
|
|
Action |
What To Send |
To Whom |
Initiate Search
|
Justification memo to include updated job description and salary recommendation |
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451) or CAS HR Susan Illingworth (7-2506)
|
Make Offer
|
PBP1, USC Application, I-9, P25 (if grant funded), PD, and Affirmative Action. See http://hr.sc.edu/forms.html |
CAS HR Susan Illingworth (7-2506)
|
Reclassification
|
Justification memo to include listing of new job duties, copy of existing job description, and departmental organizational chart |
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451) or CAS HR Susan Illingworth (7-2506)
|
Lateral Transfer
Within USC |
USC Application, P25 (if grant funded), PD, HR27, and Affirmative Action. See http://hr.sc.edu/forms.html |
CAS HR Susan Illingworth (7-2506)
|
Staff Excellence Awards
|
Latest EPMS Review (current), Nomination Form at http://www.cas.sc.edu/dean/handbook/4-1.html |
Executive Asst to the Dean Cheri Shinn (7-7798) |
Classified Staff (Temporary) |
|
|
Action |
What To Send |
To Whom |
Make Offer
|
PBP2, I-9, Application for Temporary Employment, job ad, Non-Election SC Retirement or Enrollment form, position description (signed by supervisor.) See http://hr.sc.edu/forms.html |
CAS HR Susan Illingworth (7-2506)
|
Reappointment
|
PBP2, Non-Election SC Retirement or Enrollment form. NOTE: must have a 15 day break between yearly appts. See http://hr.sc.edu/forms.html |
CAS HR Susan Illingworth (7-2506)
|
Dual Employment |
|
|
Action |
What To Send |
To Whom |
Make Offer - Inside USC
|
C-20, P300, PBP2, submit letter for Provost approval if salary more than $5000. See http://hr.sc.edu/forms.html and http://www.sc.edu/policies/hr178.html |
CAS HR Director Rebecca Nurse (7-4541)
|
Make Offer - Outside USC
|
C-20, W-4, PBP2, USC Dual Retirement Information, submit letter for Provost approval if salary more than $5000. See http://www.sc.edu/policies/hr178.html |
CAS HR Director Rebecca Nurse (7-4541) |
Graduate Assistants A-Funded |
|
|
Action |
What To Send |
To Whom |
Allocation
|
Request, draft offer letter and/or workload (if different from formats provided)
|
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451) |
General |
|
|
Action |
What To Send |
To Whom |
Criminal Background Check
|
See http://www.sc.edu/policies/hr190.pdf
|
Send to CAS HR Director Rebecca Nurse (7-4541) for faculty positions or to CAS HR Susan Illingworth (7-2506) for classified positions |
Endowed Chairs (New and Renewing)
|
See http://www.sc.edu/provost/chaired.shtml andhttp://www.sc.edu/policies/acaf121.html
|
Dean Mary Anne Fitzpatrick, with copy to Executive Asst to the Dean Cheri Shinn (7-7798) |
Non-US-Citizens
|
Complete IS1 form along with CV; see http://hr.sc.edu/forms.html
|
Send to CAS HR Director Rebecca Nurse (7-4541) for faculty positions or to CAS HR Susan Illingworth (7-2506) for classified positions |
Instructional Staffing A-Funded |
|
|
ADJUNCT (FULL-TIME), TFAC & PART-TIME INSTRUCTORS |
|
|
Action |
What To Send |
To Whom |
Allocation
|
Request for Authorization to Hire Temporary Instructional Staff Form & accompanying documents |
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451) |
ADJUNCT (FULL-TIME) |
|
|
Action |
What To Send |
To Whom |
Make Offer
|
Vita, API form (academic application), I9, transcript, PBP2, non-election/SC retirement, chair's memo specifying course to be taught, section #, enrollment & stipend per course. See http://hr.sc.edu/forms.html |
CAS HR Director Rebecca Nurse (7-4541)
|
Reappointment
|
If submitted 30 days prior to ending date, Chair's memo specifying course to be taught, section #, enrollment & stipend per course. |
CAS HR Director Rebecca Nurse (7-4541)
|
TFAC & PART-TIME INSTRUCTORS |
|
|
Action |
What To Send |
To Whom |
Make Offer
|
PBP2, non-election/SC retirement. See http://hr.sc.edu/forms.html |
CAS HR Director Rebecca Nurse (7-4541) |
AWARDS, COLLEGE
|
|
|
Action |
What To Send |
To Whom |
Non-Tenure Track Undergraduate Teaching Award |
Application as per format specified on CAS web page under Chapter IV, College Administrator's Handbook |
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451) |
NON-TENURED UNCLASSIFIED
|
|
|
ALL FUND GROUPS |
|
|
Action |
What To Send |
To Whom |
Interview Request
|
Memo, position description, ad
|
Senior Associate Dean (7-7161): Roger Sawyer - Natural Sciences; Steve Lynn - Liberal Arts, with copy to CAS HR Director Rebecca Nurse |
Source of Funding Changes |
Proof of resources, PBP4/5 |
CAS HR Director Rebecca Nurse (7-4541) |
POST DOCTORAL |
|
|
Action |
What To Send |
To Whom |
Make Offer
|
Chair's request, PBP2, I-9, API Form (academic application), offer letter if Post-Doc, Non-election SC Retirement or Enrollment form, job ad, position description (signed by supervisor.) See http://hr.sc.edu/forms.html |
CAS HR Director Rebecca Nurse (7-4541)
|
Reappointment
|
Chair's request, PBP2, Reappointment letter if Post-Doc. See http://hr.sc.edu/forms.html |
CAS HR Director Rebecca Nurse (7-4541) |
RESEARCH FACULTY: Full-Time |
|
|
Action |
What To Send |
To Whom |
Make Offer
|
Chair's request, PBP2, I-9, API Form (academic application), offer letter, Non-election SC Retirement or Enrollment form, job ad, position description (signed by supervisor.) See http://hr.sc.edu/forms.html |
CAS HR Director Rebecca Nurse (7-4541)
|
Reappointment
|
Chair's request, PBP2, Reappointment letter. See http://hr.sc.edu/forms.html |
CAS HR Director Rebecca Nurse (7-4541) |
RESEARCH FACULTY: Temporary |
|
|
Action |
What To Send |
To Whom |
Make Offer
|
PBP2, I-9, API (academic application), Non-Election SC Retirement or Enrollment form, official transcript if teaching. See http://hr.sc.edu/forms.html |
CAS HR Director Rebecca Nurse (7-4541)
|
Reappointment
|
PBP2, Non-Election SC Retirement or Enrollment form. NOTE: must have a 15 day break between yearly appts. See http://hr.sc.edu/forms.html |
CAS HR Director Rebecca Nurse (7-4541)
|
UNIVERSITY AFFILIATE, RESEARCH FELLOWS & EMERITI FACULTY
|
|
|
Action |
What To Send |
To Whom |
Make Offer
|
Chair's request, vita, API form (academic application), PBP21. See http://hr.sc.edu/forms.html |
CAS HR Director Rebecca Nurse (7-4541) |
Reappointment
|
Chair's request to include dates, PBP21. See http://hr.sc.edu/forms.html |
CAS HR Director Rebecca Nurse (7-4541) |
STUDENT EMPLOYEES
|
|
|
Action |
What To Send |
To Whom |
Make Offer
|
If not budgeted: Budget Transfer Form
|
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451) |
TENURE-TENURE TRACK FACULTY
|
|
|
Action |
What To Send |
To Whom |
Allocation
|
Strategic Hiring Plan as per Dean's instructions
|
Dean Mary Anne Fitzpatrick
|
Initiate Search
|
Justification memo
|
CAS HR Director Rebecca Nurse (7-4541) |
Interview Request
|
Memo, vita, three letters of recommendation, ad
|
Senior Associate Dean (7-7161): Roger Sawyer - Natural Sciences; Steve Lynn - Liberal Arts, c/o Administrative Asst Latasha Middleton
|
Make Offer
|
11 sets: Chair's memo, vita, 3 letters of recommendation by 10:00 AM Friday before Monday senior staff meeting |
Deliver to CAS HR Director Rebecca Nurse (7-4541)
|
Offer Final
|
PBP1, Acceptance Letter, I-9, Advertisement, Affirmative Action Form, IS1 (if applicable), and official transcript. See http://hr.sc.edu/forms.html and http://www.sc.edu/eop/publications.html |
CAS HR Director Rebecca Nurse (7-4541)
|
Source of Funding Changes |
Proof of resources, PBP4/5 |
CAS HR Director Rebecca Nurse (7-4541) |
RETIREMENT
|
|
|
Action |
What To Send |
To Whom |
General Questions |
Phone call |
USC Benefits (7-6650) |
Notification |
Memo |
Dean Mary Anne Fitzpatrick |
EMERITUS STATUS
|
|
|
Action |
What To Send |
To Whom |
General Questions
|
Phone call or memo; see Faculty Manual, Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html |
CAS HR Director Rebecca Nurse (7-4541)
|
Proposals
|
Emeritus form will be completed and submitted by the Dean's Office the semester prior to retirement date, cc to dept; see Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html |
CAS HR Director Rebecca Nurse (7-4541)
|
FACULTY PROBATION/ REVIEWS
|
|
|
Action |
What To Send |
To Whom |
Extend Appointment of Probationary Faculty
|
Memo, draft reappointment letter, review committee report, vita; see Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html |
Dean Mary Anne Fitzpatrick
|
Extend Tenure Clock
|
See ACAF 1.06 and 1.31 http://www.sc.edu/provost/policyffextension.shtml |
Dean Mary Anne Fitzpatrick
|
Proposal for Tenure
|
Memo, unit T&P criteria, supporting documentation as per Provost’s website & Faculty Manual; see University Committee T&P website http://www.sc.edu/tenure
See also Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html |
Dean Mary Anne Fitzpatrick, c/o CAS HR Director Rebecca Nurse (7-4541)
|
Post Tenure Reviews
|
Unit PTR committee memo with chair's endorsement as per Provost’s website & Faculty Manual; See University Committee T&P website http://www.sc.edu/tenure and PTR calendar provided by Dean |
Dean Mary Anne Fitzpatrick, c/o CAS HR Director Rebecca Nurse (7-4541)
|
Third Year Reviews
|
Memo, unit T&P criteria, supporting documentation as per Provost’s website & Faculty Manual; see University Committee T&P website http://www.sc.edu/tenure
See also Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html
|
Dean Mary Anne Fitzpatrick, c/o CAS HR Director Rebecca Nurse (7-4541)
|
AWARDS, COLLEGE
|
|
|
Action |
What To Send |
To Whom |
Associate Professor Development Award
|
Application as per format specified on CAS web page under Chapter IV, College Administrator's Handbook
|
Senior Associate Dean (7-7161): Roger Sawyer - Natural Sciences; Steve Lynn - Liberal Arts, c/o Administrative Asst Latasha Middleton
|
DEPARTMENT CHAIR/ DIRECTOR ANNUAL REVIEW PROCEDURE
|
|
|
Action |
What To Send |
To Whom |
Annual Evaluation by Dean
|
All Chairs and Directors whose salaries are set by Dean submit electronic copies of (a) 2-3 page statement of achievements as unit leader for calendar year; (b) personal Annual Activities Report in tenure-home department's format; and signed, hard copy of (c) personal Outside Professional Activities Report form at http://www.orc.research.sc.edu/forms/OPA_Faculty_Annual_Report_062707.doc
|
Dean Mary Anne Fitzpatrick, c/o Asst Dean for Administration Mary Ann Byrnes (7-5371)
|
Departmental Faculty Review of Chair
|
Letter or memo according to departmental policy. See CAS web page under Chapter I, Section 7, College Administrator's Handbook. |
Dean Mary Anne Fitzpatrick, c/o Asst Dean for Administration Mary Ann Byrnes (7-5371) |
NONRENEWAL, LAYOFF, OTHER TERMINATION
|
|
|
Action |
What To Send |
To Whom |
Classified Staff
|
phone call after checking USC Policies & Procedures; see Policies & Procedures, HR Policy 1.39 and 1.45
http://www.sc.edu/policies/hr139.pdf
http://www.sc.edu/policies/hr145.pdf |
CAS HR Director Rebecca Nurse (7-4541) or CAS HR Susan Illingworth (7-2506)
|
Faculty
|
phone call after checking Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html
and HR 1.42
http://www.sc.edu/policies/hr142.pdf |
Senior Associate Dean (7-7161): Roger Sawyer - Natural Sciences; Steve Lynn - Liberal Arts
|
Temporary and Unclassified Staff
|
phone call after checking USC Faculty Manual pg. 23, http://www.sc.edu/policies/facman/fmhome.html
|
CAS HR Director Rebecca Nurse (7-4541)
|
LEAVE, VARIOUS
|
|
|
Action |
What To Send |
To Whom |
Annual Leave/Sick Leave/FMLA Leave Balances |
VIP; See Policies and Procedures HR 1.07, http://www.sc.edu/policies/facman/fmhome.html |
Departmental ITAMS representative |
Faculty Questions
|
phone call; see Policies & Procedures, HR 1.07.
See also Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html |
CAS HR Director Rebecca Nurse (7-4541) or Benefits office (7-6650)
|
Leave with Partial Pay Request: Full-time Faculty |
Submit letter to Dean for Provost approval; see Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html |
Dean Mary Anne Fitzpatrick, c/o CAS HR Director Rebecca Nurse (7-4541) |
Leave Without Pay:
Full-time Faculty
|
Request LWOP form from Penney Bell, 7-2507; Chair sends recommendation letter with completed form. Once approved up to President dept will be notified to submit PBP7 to place into status. See http://www.sc.edu/policies/hr112.html |
Dean Mary Anne Fitzpatrick, c/o CAS HR Director Rebecca Nurse (7-4541)
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Modified Duties
|
See ACAF 1.60 http://www.sc.edu/provost/policiesfamilyfriendly.shtml |
Dean Mary Anne Fitzpatrick
|
Sabbatical Leave
|
Sabbatical requests must be submitted on Faculty Request for Sabbatical Leave form. The form can be found on Provost's webpage under Faculty Information at
http://www.sc.edu/provost/forms.php#S
Departmental letters must be submitted to place faculty on sabbatical and return them from sabbatical leave; for AY and Fall semester submit dept letter by Aug 1; for Spring semester by Dec 1. See also http://www.sc.edu/policies/facman/fmhome.html |
Dean Mary Anne Fitzpatrick, c/o CAS HR Director Rebecca Nurse (7-4541)
|
TEACHING LOADS
|
|
|
Action |
What To Send |
To Whom |
Annual workload planning
|
Teaching Workload Planning Document
|
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451) |
Requests to Promote Instructor to Senior Instructor |
See CAS web page under Chapter VII, Section 2, College Administrator's Handbook |
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451) |
Teaching Load Change - Faculty
|
Phone call or memo
|
Senior Associate Dean (7-7161): Roger Sawyer, Natural Sciences; Steve Lynn, Liberal Arts |
Teaching Load Change - Graduate Assistant
|
phone call
|
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451) |
MISCONDUCT
|
|
|
Action |
What To Send |
To Whom |
Misconduct by Faculty - ethical behavior, academic misconduct
|
Refer to Faculty Manual Section 2, "Regulations & Policies" at http://www.sc.edu/policies/facman/fmhome.html; phone Dean's Office |
Senior Associate Dean (7-7161): Roger Sawyer, Natural Sciences; Steve Lynn, Liberal Arts |
Misconduct by Faculty - sexual harassment or prohibited discrimination
|
Refer to Policies & Procedures, EOP 1.01 - 1.04,
Phone Dean's Office
http://www.sc.edu/policies/eop100.pdf
http://www.sc.edu/policies/eop101.pdf
http://www.sc.edu/policies/eop102.pdf
http://www.sc.edu/policies/eop103.pdf
http://www.sc.edu/policies/eop104.pdf |
Faculty concerns: Senior Associate Dean (7-7161); Student concerns: Asst Dean for Academic Affairs and Advising Loren Knapp (7-2993) |
Misconduct by Students -
sexual harassment or prohibited discrimination |
Refer to Policies & Procedures, EOP 1.01 - 1.04,
http://www.sc.edu/policies/eop100.pdf
http://www.sc.edu/policies/eop101.pdf
http://www.sc.edu/policies/eop102.pdf
http://www.sc.edu/policies/eop103.pdf
http://www.sc.edu/policies/eop104.pdf
Phone Asst Dean for Academic Affairs and Advising Loren Knapp |
Asst Dean for Academic Affairs and Advising Loren Knapp (7-2993) |
Academic Misconduct by Students |
Refer to Office of Academic Integrity athttp://www.housing.sc.edu/academicintegrity/
|
Office of Academic Integrity (7- 4333) |
Distressing Student Behavior
|
See guidelines for Behavioral Intervention Team on Student Judicial Programs web sitehttp://www.housing.sc.edu/osjp/
|
Student Judicial Programs (7- 4333) and Asst Dean for Academic Affairs and Advising Loren Knapp (7-2993) |
Disruptive Student Behavior
|
See guidelines for Disruptive Student Behavior on Student Judicial Programs web sitehttp://www.housing.sc.edu/osjp/
|
Student Judicial Programs (7- 4333) and Asst Dean for Academic Affairs and Advising Loren Knapp (7-2993) |
|
Research Issues
|
|
Action |
What To Send |
To Whom |
Approval of PI Status for A Funded Individuals
|
phone call
|
Department Chair |
Approval of PI Status for Non-A Funded Individuals |
Chair/Director recommendation
|
Dean Mary Anne Fitzpatrick |
Grant Proposal
|
Complete USCeRA forms; https://sam.research.sc.edu/uscera |
Associate Dean for Research Will Graf through USCeRA |
Outside Professional Activities reporting
|
Individual faculty forms and Unit Summary forms at
http://www.orc.research.sc.edu/forms/OPA_Faculty_Annual_Report_062707.doc
http://www.orc.research.sc.edu/forms/OPA_Unit_Summary_062707.doc |
Individual faculty forms submitted to Chair; Chair turns in Unit Summary forms to Asst Dean for Administration Mary Ann Byrnes (7-5371) |
Research Proposal Involving Animals
|
Complete online training modules
|
Associate Dean for Research Will Graf (7-1934); Institutional Animal Care and Use Committee (IACUC) (7-8106) http://uscm.med.sc.edu/ARF/iacuc.html |
Research Proposal Involving Human Subjects
|
See Office of Research Compliance standards and procedures at
http://www.orc.research.sc.edu/humansubject.shtml |
Associate Dean for Research Will Graf (7-1934); at ORC: Thomas Coggins (7-4456) |
Risk Account
|
PI requests approval of department chair; chair then forwards request to Dean's Office for review. See http://www.cas.sc.edu/dean/handbook/2-2e.html |
CAS Budget Development - Linda Mabry (7-5148) |
|
Space and Facilities Issues
|
|
Action |
What To Send |
To Whom |
Instructional Laboratory Modernization Request
|
email or phone call
|
Senior Associate Dean Roger Sawyer (sawyer-roger@sc.edu) or 7-7161 |
Maintenance Issues
|
email or phone call
|
CAS Space and Facilities Charo Maldonado (RGMALDON@mailbox.sc.edu or 7-8463) or CAS Space and Facilities John Moring (MORINGJ@mailbox.sc.edu or 7-1570) |
Parking |
phone call |
USC Parking Services, 7-5160 |
Renovations/Construction
|
email or phone call
|
CAS Space and Facilities John Moring (MORINGJ@mailbox.sc.edu or 7-1570) or CAS Space and Facilities Charo Maldonado (RGMALDON@mailbox.sc.edu or 7-8463) |
Requests for Accommodation (Disabilities) |
phone call
|
for students: Student Disability Services Office, 7-6142 |
Requests for Accommodation (Disabilities) |
phone call
|
for faculty/staff: Senior Associate Dean (7-7161): Roger Sawyer, Natural Sciences; Steve Lynn, Liberal Arts |
Research Space Requests
|
email
|
Asst Dean for Academic and Fiscal Planning Sonya Brown (7-8451) |
Space Planning
|
email or phone call
|
CAS Space and Facilities John Moring (MORINGJ@mailbox.sc.edu or 7-1570) |
|
|
|
Last updated: November 1, 2010
Contact: Mary Ann Byrnes, BYRNES@sc.edu or 7-5371
|
