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Chapter I: Administration & Governance
  • I.1 A&S Dean's Office Staff
  • l.2 Routing Chart
  • l.3 College Committees
  • l.4 APC Member List
  • I.5 Calendars

    • Chapter II: Funding, Budget & Operations











    USC  THIS SITE
    l.2 Routing Chart

    To help facilitate the flow of information and paperwork this section provides a routing chart that indicates whom to call, what materials are required and where to send them.

    [You may also download a .pdf version of the routing chart here]

    HUMAN RESOURCE ISSUES
    WHAT TO SEND
    TO WHOM
    Faculty Searches    
    Request to Search: Centenary Professor Justification memo Associate Dean for Research Timothy Mousseau (7-7161) /xc Pam Young
    Request to Search: Adjunct, TFAC, part-time instructor (PBP-2 positions) (all funding sources) Request for Authorization to Hire Temporary Instructional Staff Form & accompanying documents Assistant Dean Sonya Brown (7-8451); for Summer Sessions ONLY send materials directly to Pam Young
    Request to Search: Unclassified non-instructional staff (all funding sources) Memo, position description, ad Senior Academic Associate Dean (7-7161): Roger Sawyer - Natural Sciences, Thorne Compton - Liberal Arts, xc: Pam Young
    Request to Search: Unclassified non-instructional staff on grant funds Memo, position description, ad, GCR6  Senior Academic Associate Dean (7-7161): Roger Sawyer - Natural Sciences, Thorne Compton - Liberal Arts, xc: Pam Young
    Request to Interview: Prospective faculty member Memo, vita, three letters of  recommendation, ad Senior Academic Associate Dean (7-7161): Roger Sawyer - Natural Sciences, Thorne Compton - Liberal Arts, c/o Latasha Middleton
    Requests to Make Offers    
    Requests to Make Offers: in all cases, if non-US-citizen Complete IS1 form along with CV; See http://hr.sc.edu/forms.html  Send to either Susie Illingworth (7-2506) (non-FTE slotted position) or Cheri Shinn (7-2507) (FTE slotted position) depending upon the type of hire.
    Request to Make an Offer: Tenure Track Faculty positions  Object Codes: 51310, 51309 (FEI), 51323 (CP) 10 sets: Chair's memo, vita, 3 letters of recommendation by 10:00AM Friday before Monday senior staff meeting  Deliver to Michele Patrick (7-7798)
             After Offer Accepted:  Tenure Track Faculty positions  Object Codes: 51310, 51309 (FEI), 51323 (CP) PBP1,  Acceptance Letter, I-9, Advertisement, Affirmative Action Form, IS1 (if applicable), and official transcript. See http://hr.sc.edu/forms.html  and http://www.sc.edu/eop/publications.html Cheri Shinn (7-2507)
    Request to Make an Offer: Non-Tenure Track Faculty positions  Object Codes: 51310 Chair's request memo, Vita, PBP1, API (academic application), I-9, official transcript, and ad if applicable. See http://hr.sc.edu/forms.html  Cheri Shinn (7-2507)
    Request to Make an Offer: University affiliate faculty to include Research Fellows and Emeriti faculty  (non-salaried; non-teaching) Chair's request, vita, API form (academic application), PBP21  See http://hr.sc.edu/forms.html  Cheri Shinn (7-2507)
    Request to Make an Offer: Temporary instructional faculty (all funding sources) Object Codes: 51311 (non-FTE slot,no benefits), 51310 (FTE slot) Vita, API form (academic application), I9, transcript, PBP2, non-election/SC retirement, chair's memo specifying course to be taught, section #, enrollment & stipend per course   See http://hr.sc.edu/forms.html 

    Susan Illingworth (7-2506) non-FTE positions

    Cheri Shinn (7-2507) FTE positions
    Request to Make an Offer: Graduate research or staff assistants (all funding sources) Object Codes: 51351 thru 51364 Request, draft offer letter and/or workload (if different from formats provided) Assistant Dean Sonya Brown (7-8451)
    Request to Make an Offer: Undergraduate Student Assistant (Object Code 51420) or Work Study (Object Code 51422) If not budgeted: Budget Transfer Form Assistant Dean Glenda Ridgely (7-1645)
    Request to Make an Offer: Graduate teaching assistant (Object Code 51351) & graduate instructional assistant (Object code 51354) (all funding sources) Request, draft offer letter and/or workload (if different from formats provided) Assistant Dean Sonya Brown (7-8451)
    Request to Make an Offer:  Temporary Grant Unclassified Employee   Object Code 51321 PBP2, I-9, API Form (academic application), Research Grant Employment Agreement, Non-election SC Retirement or Enrollment form, job ad, position description (signed by supervisor)  See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Request to Make an Offer:  Temporary Grant Classified Employee Object Code 51321 PBP2, I-9, Application for Temporary Employment, job ad, Research Grant Employment Agreement, Non-Election SC Retirement or Enrollment form, position description (signed by supervisor)   See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Request to Make an Offer:  Research Faculty / Post Doctoral Appointments Object Code 51320 Chair's request, PBP2, I-9, API Form (academic application), *offer letter if Post-Doc, Non-election SC Retirement or Enrollment form, job ad, position description (signed by supervisor)  See http://hr.sc.edu/forms.html  *Cheri Shinn (7-2507)
    Request to Make an Offer:  Classified staff in an FTE position Object Code 51200 PBP1, USC Application, I-9, P25 (if grant funded), PD, Affirmative Action and P14  See http://hr.sc.edu/forms.html  Pam Young (7-4541)
    Request to Make an Offer:  Temporary Classified Staff Object Code 51410 PBP2, I-9, Application for Temporary Employment, job ad, Non-Election SC Retirement or Enrollment form, position description (signed by supervisor)  See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Request to Make an Offer:  Temporary Unclassified Staff Object Code 51311 PBP2, I-9, API (academic application), Non-Election SC Retirement or Enrollment form, official transcript if teaching See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Request to Make an Offer:  Dual employment (within USC) Object codes 51312 thru 51317 C-20, P300, PBP2, *submit letter for Provost approval if salary more than $5000  See http://hr.sc.edu/forms.html  and http://www.sc.edu/policies/hr178.html Susan Illingworth (7-2506)
    Request to Make an Offer:  Dual employment (outside of USC) C-20, W-4, PBP2, USC Dual Retirement Information, *submit letter for Provost approval if salary more than $5000 See http://www.sc.edu/policies/hr178.html  Susan Illingworth (7-2506)
    Request to Make an Offer:  Post-TERI or USC retired personnel In addition to usual hire paperwork depending on the position, must include either Standard Post-TERI and Post-Retirement Offer Letter (FTE Appt or Temp Appt) See HR 2.0 http://www.sc.edu/policies/hr200.html

    Susan Illingworth (7-2506) non-FTE positions    

     Cheri Shinn (7-2507) FTE positions
    Reappointments (1 month prior to appointment ending date)
    University affiliate faculty to include Research Fellows (non-salaried; non-teaching) Chair's request to include dates, PBP21  See http://hr.sc.edu/forms.html  Cheri Shinn (7-2507)
    Temporary instructional faculty (all funding sources) Object Codes: 51311 (non-FTE slot, no benefits)  PBP2, non-election/SC retirement. See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Temporary instructional faculty (all funding sources) Object Codes:   51310 (FTE slot) If submitted 30 days prior to ending date, Chair's memo specifying course to be taught, section #, enrollment & stipend per course.   Cheri Shinn (7-2507)
    Temporary Grant Unclassified Employee   Object Code 51321 PBP4/5, Research Grant Employment Agreement See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Temporary Grant Classified Employee Object Code 51321 PBP4/5, Research Grant Employment Agreement See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Research Faculty / Post Doctoral Appointments Object Code 51320 Chairs request, PBP2, Reappointment letter if Post-Doc  See http://hr.sc.edu/forms.html  Cheri Shinn (7-2507)
    Non-Tenure Track Faculty positions  Object Codes: 51310 Chair's memo to include effective dates, title, courseload, and salary and basis.  No changes can be made at the time of reappointment. *Send in by April 15 so as not to roll off. Cheri Shinn (7-2507)                                                                NOTE: must have Asst Dean Sonya Brown's prior approval prior to submission of documents
    Temporary Classified Staff Object Code 51410 PBP2, Non-Election SC Retirement or Enrollment form. NOTE: must have a 15 day break between yearly appts.  See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Temporary Unclassified Staff Object Code 51311 PBP2, Non-Election SC Retirement or Enrollment form. NOTE: must have a 15 day break between yearly appts.  See http://hr.sc.edu/forms.html  Susan Illingworth (7-2506)
    Dual employment (within USC) Object codes 51312 thru 51317 C-20, P300, PBP2, *submit letter for Provost approval if salary more than $5000  See http://hr.sc.edu/forms.html  and http://www.sc.edu/policies/hr178.html Susan Illingworth (7-2506)
    Dual employment (outside of USC) C-20, W-4, PBP2, USC Dual Retirement Information, *submit letter for Provost approval if salary more than $5000 See http://www.sc.edu/policies/hr178.html  Susan Illingworth (7-2506)
    Classified Staff
    Classified Staff Reclassifications: Advice Phone call Pam Young (7-4541) 
    Retirement
    Retirement: General questions, all employees Phone call USC Benefits (7-6650)
    Retirement: Faculty Memo Dean Mary Anne Fitzpatrick 
    Retirement: Unclassified non-instructional staff Phone call or memo  Pam Young (7-4541)
    Retirement: Classified staff Phone call or memo Pam Young (7-4541)
    Retirement: Questions on emeritus status for faculty  Phone call or memo; see Faculty Manual pg. 48 http://www.sc.edu/policies/facman/fmhome.html Pam Young (7-4541) or Cheri Shinn (7-2507)
    Retirement: Proposal for emeritus status for faculty  Emeritus form will be completed and submitted by the Dean's Office the semester prior to retirement date, cc to dept; see Faculty Manual pg. 48 http://www.sc.edu/policies/facman/fmhome.html Cheri Shinn (7-2507)
    Faculty Probation / Reviews
    Request to Extend Appointment of: Probationary faculty member Memo, draft reappointment letter, review committee report, vita; see Faculty Manual p. 22 http://www.sc.edu/policies/facman/fmhome.html Dean Mary Anne Fitzpatrick 
    Faculty Probation: Request to extend tenure clock See Academic Affairs Policy 1.31 http://www.sc.edu/policies/acaf131.html Dean Mary Anne Fitzpatrick
    Faculty Tenure & Promotion: Proposal for tenure and/or promotion Memo, unit T&P criteria, supporting documentation as per Provost’s website & Faculty Manual;  See University Committee T&P website http://www.sc.edu/tenure; Faculty Manual pgs 16 - 20 http://www.sc.edu/policies/facman/fmhome.html  Dean Mary Anne Fitzpatrick (Cheri Shinn 7-2507)
    Faculty Annual Performance Review: Post-tenure reviews  Unit PTR committee memo with chair's endorsement as per Provost’s website & Faculty Manual;  See University Committee T&P website http://www.sc.edu/tenure and PTR calendar provided by Dean Dean Mary Anne Fitzpatrick (Cheri Shinn 7-2507)
    Faculty Performance Review: Third Year Review Memo, unit T&P criteria, supporting documentation as per Provost’s website & Faculty Manual;  See University Committee T&P website http://www.sc.edu/tenure; Faculty Manual pgs 16 - 20 http://www.sc.edu/policies/facman/fmhome.html Dean Mary Anne Fitzpatrick (Cheri Shinn 7-2507)
    Nonrenewal, Layoff, Other Termination
    Nonrenewal, Layoff, Other Termination: Correct procedures re: Faculty phone call after checking Faculty Manual pgs. 24-33 at http://www.sc.edu/policies/facman/fmhome.html and HR 1.42 http://www.sc.edu/policies/indxtabl.html Senior Academic Associate Dean (7-7161): Roger Sawyer, Natural Sciences; Thorne Compton, Liberal Arts
    Nonrenewal, Layoff, Other Termination: Correct procedures re: temporary or unclassified non-instructional staff phone call after checking USC Faculty Manual pg. 23, http://www.sc.edu/policies/facman/fmhome.html Pam Young (7-4541)
    Nonrenewal, Layoff, Other Termination: Correct procedures re: Classified staff phone call after checking USC Policies & Procedures  see Policies & Procedures, HR Policy 1.39 and 1.45 "RIF" http://www.sc.edu/policies Pam Young (7-4541)
    Leave, various
    Annual Leave/Sick Leave/FMLA Leave - All Faculty & Staff: Balance  VIP; See Policies and Procedures HR 1.07, http://www.sc.edu/policies/facman/fmhome.html Departmental ITAMS representative
    Annual Leave/Sick Leave/FMLA Leave - All Faculty & Staff:  Questions for faculty  phone call; see Policies & Procedures,  HR 1.07; Faculty Manual pg 42-45 http://www.sc.edu/policies/facman/fmhome.html Pam Young (7-4541) or Benefits office (7-6650)
    Annual Leave/Sick Leave/FMLA Leave - All Faculty & Staff: Sick leave charge for faculty  phone call; see Policies & Procedures,  HR 1.07; Faculty Manual pg 42-45 http://www.sc.edu/policies/facman/fmhome.html Pam Young (7-4541) or Benefits office (7-6650)
    Sabbatical Leave:  for all full-time, tenured faculty Provost will provide new Academic Year request forms to Dean Fall semester; these will be sent to each department chair to be distributed and returned by deadline. Departmental letters will need to be submitted to place faculty on sabbatical and return from sabbatical leave; for AY and Fall semester submit dept ltr by Aug 1; Spring Dec 1. See http://www.sc.edu/policies/facman/fmhome.html Dean Mary Anne Fitzpatrick (Cheri Shinn 7-2507)
    Leave Without Pay:  for all full-time faculty Request LWOP form from Cheri Shinn, 7-2507; Chair sends his recommendation letter with completed form.  Once approved up to President dept will be notified to submit PBP7 to place into status.  See http://www.sc.edu/policies/hr112.html Dean Mary Anne Fitzpatrick (Cheri Shinn 7-2507)
    Leave with Partial Pay Request:  for all full-time faculty  Submit letter to Dean for Provost and President approval; see Faculty Manual pg. 24 at http://www.sc.edu/policies/facman/fmhome.html Dean Mary Anne Fitzpatrick (Cheri Shinn 7-2507)
    FACULTY ISSUES
    WHAT TO SEND
    TO WHOM
    Teaching Loads
    Request for a change in teaching load: For faculty Phone call or memo Senior Academic Associate Dean (7-7161): Roger Sawyer, Natural Sciences; Thorne Compton, Liberal Arts
    Request for a change in teaching load: For graduate assistants phone call Assistant Dean Sonya Brown (7-8451)
    Misconduct Issues    
    Misconduct by Faculty: Questions about ethical behavior, academic misconduct Refer to Faculty Manual pgs. 16-17, http://www.sc.edu/policies/facman/fmhome.html; phone Dean's Office Senior Academic Associate Dean (7-7161): Roger Sawyer, Natural Sciences; Thorne Compton, Liberal Arts 
    Misconduct by Faculty: Concerns about sexual harassment or prohibited discrimination Refer to Policies & Procedures, EOP 1.01 - 1.04 http://www.sc.edu/policies/indxtabl.html; phone Dean's Office Faculty concerns: Senior Academic Associate Dean (7-7161); Student concerns: Assistant Dean Mary Ann Byrnes (7-2993) or Assistant Dean Loren Knapp (7-2505)
    Misconduct by Students: Questions about ethical behavior, academic misconduct, sexual harassment or prohibited discrimination Refer to Policies & Procedures, EOP 1.01 - 1.04, http://www.sc.edu/policies/indxtabl.html; phone appropriate Assistant Dean Assistant Dean Mary Ann Byrnes (7-2993) or Assistant Dean Loren Knapp (7-2505)
    Miscellaneous 
    Parking: All questions phone call USC Parking Services, 7-5160
    Instructional Laboratory Modernization Request (Fee Process) email or phone call Senior Academic Associate Dean Roger Sawyer  (sawyer-roger@sc.edu) or 7-7161
    Requests for Accommodation (Disabilities)  phone call  Assistant Dean Kris Finnigan (7-5371)
    Space & Remodeling Request - Initial email or phone call Assistant Dean Sonya Brown (7-8451)
    RESEARCH ISSUES
    WHAT TO SEND
    TO WHOM
    Grant Proposal Complete USCeRA forms; https://sam.research.sc.edu/uscera Associate Dean Tim Mousseau through USCeRA 
    Risk Account: Request for account number in advance of award phone call Departmental Business Manager
    Requests for Research Space email Senior Academic Associate Dean Roger Sawyer (sawyer-roger@sc.edu)
    Requests for Approval of PI Status - A-funded individuals phone call Department Chair
    Requests for Approval of PI Status - Non-A-funded individuals Chair/Director recommendation Dean Mary Anne Fitzpatrick
    Research Proposal Involving Animals Complete online training modules Associate Dean Tim Mousseau (7-1934); Institutional Animal Care and Use Committee (IACUC) (7-8106) http://uscm.med.sc.edu/ARF/iacuc.html
    Research Proposal Involving Human Subjects Office of Research Compliance forms See http://www.orc.research.sc.edu Associate Dean Tim Mousseau (7-1934); at ORC: Thomas Coggins (7-4456)
    Outside Professional Activities reporting Both individual faculty forms and Unit Summary forms at http://www.orc.research.sc.edu/forms.html Individual faculty forms submitted to unit Chair; Chair turns in Unit Summary forms to Assistant Dean Kris Finnigan (7-5371) 
    INSTRUCTIONAL & CURRICULAR ISSUES
    WHAT TO SEND
    TO WHOM
    Course Proposals (New, Changed, Deleted)  Course Curriculum Action (CC-1) form for all 100-600 level course submissions; also CC-2, CC-3 or CC-4 form as appropriate. CC forms available at http://www.sc.edu/faculty/ondocs.shtml.  For all 500-800 level courses, GC-1/2/3/4 form as appropriate. GC forms available at http://www.gradschool.sc.edu/GSbasic/text/GradCouncil/FacS_GradCouncil-Forms.html.  500-600 course proposals must include both CC and GC forms. Liberal Arts courses: Assistant Dean Mary Ann Byrnes (7-2993); Natural Science courses: Assistant Dean Loren Knapp (7-2505)
    Topics Course Proposals 100-400 level: letter to Assistant Dean with course name, number & suffix, semester, instructor name, expected enrollment; 500-800 level: GS 49 form (& GS 60 if extended campus offering).  GS forms available at http://www.gradschool.sc.edu/GSbasic/text/SUTB_GradSchoolForms.html Liberal Arts courses: Assistant Dean Mary Ann Byrnes (7-2993); Natural Science courses: Assistant Dean Loren Knapp (7-2505)
    New Major/Degree/Certificate Programs  Program Planning Summary in CHE format; See http://www.che.sc.gov/AcademicAffairs/Guidelines_for_New_Prog_Approv.pdf  Dean Mary Anne Fitzpatrick, xc: Kris Finnigan; proposals are considered by the College Academic Planning Council and forwarded to the appropriate College and university entities.
    Changes to Existing Major/Degree/Certificate Programs  Proposal in CHE compatible format; See http://www.che.sc.gov/AcademicAffairs/Guidelines_for_New_Prog_Approv.pdf  Liberal Arts courses: Assistant Dean Mary Ann Byrnes (7-2993); Natural Science courses: Assistant Dean Loren Knapp (7-2505)
    Request to establish a center or institute  Proposal as per format specified at http://www.sc.edu/policies/acaf201.html Dean Mary Anne Fitzpatrick, xc: Kris Finnigan; proposals are considered by the College Academic Planning Council and forwarded to the appropriate university entity.
    Academic Program Reviews: all questions phone call or email Assistant Dean Kris Finnigan (7-5371) or finnigan@sc.edu
    Assessment Reports/Plans Online submission at http://assessmentplan.ipr.sc.edu/default.asp Questions re: feedback on reports/plans: A&S Curriculum Committee Chair XYZ (7-0000);          Questions re: system access: Susan Prior (7-5697) or Susanp@gwm.sc.edu
    BUDGET OFFICE ISSUES
    WHAT TO SEND
    TO WHOM
    Budget Transfers - All requests for all fund groups University of South Carolina - Budget Transfer. Form available at: http://busfinance.admin.sc.edu/budget/execution  Budget Development - Mireille Smith (7-5148)
    Contractual Services Payment Voucher - Total cost of $10,000 or less University of South Carolina - Direct Expenditure Voucher Contractual Services http://purchasing.sc.edu/forms.php For contract or grant procurements - Office of contract and grants.  All others - Procurement Office
    Contractual Services Payment Voucher - Total cost in excess of $10,000 University of South Carolina - Direct Expenditure Voucher Contractual Services. Form available at: http://purchasing.sc.edu/forms.php Budget Execution - Boyd Black (7-4517)
    Dean's Office Reimbursements Based on Written Commitments from A Fund Resources (Salaries and other one-time items for new hires, special funding, etc) Budget transfer (at least quarterly) with appropriate documentation. Form available at: http://busfinance.admin.sc.edu/budget/execution  Budget Development - Mireille Smith (7-5148)
    Dean's Office Reimbursements Based on Written Commitments from Non-A Fund Resources (Hiring or retention start-up agreements, cost sharing, etc.) Journal entry (at least quarterly) with appropriate documentation. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp Budget Development - Mireille Smith (7-5148)
    Deficit E Fund Accounts - Actions to be taken by Department  Template provided by the college's financial affairs unit and correcting University of South Carolina Journal Entry form, if appropriate Budget Development - Mireille Smith (7-5148)
    Deficit Educational Foundation Scholarship Accounts - Departmental response to areas of concern Written response to email notification Assistant Dean Glenda Ridgely & USC Educational Foundation
    Departmental Weekly Site Visit - Significant Findings  Written response to email notification within 10 business days Dean Mary Anne Fitzpatrick & Assistant Dean Glenda Ridgely
    Deposits - Dean Accounts USC Deposit Transmittal. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp Budget Execution - Boyd Black (7-4517)
    Deposits - Departmental Accounts USC Deposit Transmittal. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp Financial Services - Cashier
    Diners Club/USC Corporate Card - Rules and Regulations N/A USC Controller's Office - Annette Jordon (7-4047)
    Educational Foundation Reimbursements - Total cost $10,000 or less where the individual being reimbursed is not a direct report to the Dean University of South Carolina Foundations - Check Authorization/Request. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp USC Educational Foundation (7-6141)
    Educational Foundation Reimbursements - Total cost in excess of $10,000 and all requests where the individual being reimbursed is a direct reports to the Dean University of South Carolina Foundations - Check Authorization/Request. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp Budget Execution - Boyd Black (7-4517)
    Establishing New Departmental Accounts - All requests for all fund groups University of South Carolina - Account Memorandum (For E Fund Accounts - also prepare University of South Carolina - Request to Establish E Fund Account. Form available at: http://busfinance.admin.sc.edu/budget/execution  Budget Execution - Boyd Black (7-4517)
    Food & Beverage Purchases from University Funds - All requests  Memo written from departmental chair or director to the Dean Budget Execution - Boyd Black (7-4517)
    Journal Entries - Impacting Dean accounts (cost sharing, new hire commitments, etc) University of South Carolina - Journal Entry. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp Budget Development - Mireille Smith (7-5148)
    Journal Entries - Impacting departmental accounts only University of South Carolina - Journal Entry. Form can be found at: https://helpdesk.uts.sc.edu/eforms/search.asp For contract or grant procurements - Office of contract and grants.  For transfers in excess of $10,000 - Boyd Black (7-4517). All others - Controller Office.  
    Membership Dues - Regardless of paying method (voucher or purchasing card) University of South Carolina - Direct Expenditure Voucher or Memorandum to the Dean documenting use of purchasing card. DEV form available at: http://purchasing.sc.edu/forms.php Budget Execution - Boyd Black (7-4517)
    Non-contractual Services Payment Voucher - Total cost of $10,000 or less University of South Carolina - Direct Expenditure Voucher Contractual Services. Form available at: http://purchasing.sc.edu/forms.php For contract or grant procurements - Office of contract and grants.  All others - Procurement Office
    Non-contractual Services Payment Voucher - Total cost in excess of $10,000 University of South Carolina - Direct Expenditure Voucher Contractual Services. Form available at: http://purchasing.sc.edu/forms.php Budget Execution - Boyd Black (7-4517)
    Purchasing - Total cost $10,000 or less University of South Carolina - Purchasing Requisition. Form available at: http://purchasing.sc.edu/forms.php For contract or grant procurements - Office of contract and grants.  All others - Procurement Office
    Purchasing - Total cost in excess of $10,000 University of South Carolina - Purchasing Requisition Form available at: http://purchasing.sc.edu/forms.php Budget Execution - Boyd Black (7-4517)
    Quarterly Restricted Funds Review for months ending October, January, April, July - Departmental response to areas of concern Template provided by the college's financial affairs unit Budget Development - Mireille Smith (7-5148)
    Quarterly "A Fund-non lab accounts" Review for months ending September, December, March - Departmental response to areas of concern  Template provided by the college's financial affairs unit Budget Execution - Boyd Black (7-4517)
    Quarterly "E Fund" Review for months ending September, December, March - Departmental response to areas of concern  Template provided by the college's financial affairs unit Budget Development - Mireille Smith (7-5148)
    Semester Lab Course Listing to Financial Affairs Office (June for fall, October for spring, late-March for summer) - Preparation of course listing with appropriate lab fee charge per course  Template provided by the college's financial affairs unit Budget Execution - Boyd Black (7-4517)
    Semester Review of Lab Accounts' Budgeted Enrollments to Actual Enrollments - Preparation of budget transfer form to adjust budget to actual Copy of budget transfer form and supporting documentation provided to department Budget Execution - Boyd Black (7-4517)
    Semi-annual "A Fund" Full-time Salary Review for months ending August and February - Departmental response to areas of concern  Template provided by the college's financial affairs unit Glenda Ridgely (7-1645)
    Semi-annual Educational Foundation Review for months ending August and February - Departmental response to areas of concern  Template provided by the college's financial affairs unit Budget Execution - Boyd Black (7-4517)
    Summer School Turnaround Documents - All requests for all fund groups University of South Carolina - Summer School I or II Faculty Report Budget Execution - Boyd Black (7-4517)
    Time & Effort Reporting - Dean Accounts (Prepared by Mireille Smith) Email notification, online verification, paper signature Office of Contract & Grant Accounting
    Time & Effort Reporting - Departmental Accounts (Prepared by Department Staff) Email notification, online verification, paper signature Office of Contract & Grant Accounting
    Travel - Total cost $10,000 or less where the traveler is not a direct report to the Dean University of South Carolina - Travel Authorization Form (pre-approval) & Travel Reimbursement Voucher (payment).  Forms can be found at:  https://helpdesk.uts.sc.edu/eforms/search.asp For contract or grant procurements - Office of contract and grants.  All others - Controller -Travel Office
    Travel - Total cost in excess of $10,000 and all requests where the traveler is a direct reports to the Dean University of South Carolina - Travel Authorization Form (pre-approval) & Travel Reimbursement Voucher (payment).  Forms can be found at:  https://helpdesk.uts.sc.edu/eforms/search.asp Budget Execution - Boyd Black (7-4517)
    University Purchasing Card - Rules and Regulations N/A USC Purchasing Office - Kim Rose (7-2976)
    It is the nature of this document to be a work in progress.
    The A&S Handbook is produced and hosted by the USC College of Arts and Sciences, Gambrell Hall, Columbia, SC 29208
    This document is updated annually each summer; however, significant additions may be made at any time. Departments will be alerted to these when they are made. Most recent annual update: August 14, 2006.
    Contact:  Kris Finnigan/Editor, Online Handbook (777-5371 or finnigan@sc.edu) 

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